MUSEUM COLLECTION INVENTORIES
An inventory would entail going through a museum's collection item by item and recording the object's catalog/accession number, type (e.g. shirt, spoon, fossil), a short description, its location, and general condition. This listing could then be arranged by location, catalog/accession number, object type or condition. A museum which has little idea of the scope of its collection would do best to start with a complete inventory. This is the least time consuming and, therefore, least expensive service we offer.
CATALOGING MUSEUM COLLECTIONS and DOCUMENTATION OF MUSEUM COLLECTIONS
Our cataloging services range from filling out the museum's existing documentation with supplemental background
research, consolidating scattered records and referencing archival and photographic materials in the item catalog, to complete cataloging from scratch. CRM uses the knowledge base of its personnel
and combines that with library research to fully document a museum's collection. Existing museum documents such as donor records, accession records, archives, and previous cataloging information are
also utilized during the cataloging process. CRM produces a cataloging worksheet on each item in the collection which can be used to create a computerized catalog or as the catalog itself.
Among the questions asked during the cataloging procedure are: what is it? what is it made of? how big is it? where did it come from? what culture or individual produced it? how was it made? what was its use/function? what is its history? how old is it? what is its significance to the culture of origin, donor, etc? what can it tell us about its maker(s), collector(s), etc? who gave it to the museum and when? These types of questions can give the museum information which it can then use to enhance its exhibits and educational programs and utilize its collection to the best advantage.
COMPUTERIZATION OF MUSEUM COLLECTION RECORDS
Collections Research for Museums can provide the ‘extra hands’ needed to convert a museum’s paper-based collection records to a computerized database. Our current expertise is with PastPerfect Museum Software and museum collection databases created in FileMaker® Pro, an off-the-shelf database software.
Collections Research for Museums can now assist small museums with computerizing their collection documentation using off-the-shelf database software. Our current specialty is FileMaker® Pro databases.
Collections Research for Museums has created a collection database using the commercial software FileMaker® Pro. Cataloging templets are available for object
collections, photographic collections and archival collections.
We will customize a cataloging screen for those of you who have specialized collections. We can also connect your database to an imaging system to allow photographs of the collection to be incorporated into the database.
This is an opportunity for small museums to computerize their collection records using a very user friendly database software.